Privacy Policy

Updated 2020

Medefield is a service mark of Doctor’s Guide Publishing Limited.

In this Privacy Statement, we, Doctor’s Guide Publishing Limited, 1, rue Hildegard von Bingen, L-1282 Luxembourg, Luxembourg provide information about how we collect, process and share personal information through the website that we operate and on which this Privacy Policy appears (“Site”). This Privacy Policy only applies to the Site. Additional privacy policies may apply to you depending on the specific website or online service that you are accessing or using. By “personal information” or “personal data”, we mean information that identifies you or can reasonably be used to identify you.

If you are located in the United Kingdom or European Economic Area (collectively, the “EEA+”), please also see the Supplemental EEA+ Privacy Statement. If you are a resident of California, please also see our Supplemental California Consumer Privacy Act (CCPA) Privacy Statement. If you submit a resume or job application to us via our Site, please see our Employment Candidate Privacy Statement. Individuals who have a visual disability may be able to use a screen reader or other text-to-speech or text-to-Braille tool to review the contents of this document.

1. Collection of Personal Information from Users of our Site.

Information You Actively Submit. We collect any personal data that you actively submit to us when you use interactive features of our Site. For example, if you complete a Contact Us form, we may collect your salutation, name, email address, country, telephone number, company, title, and any comments or queries you choose to submit. In each such instance, you will know what personal information we collect, because you actively submit it. We endeavor to clearly label which information is required and which information is optional in all cases. If you are unable or choose not to provide us with the personal information we reasonably require, we may be unable to provide you with the information you have requested.

Information Passively Submitted. When you use our Site, we may also passively track information about your computer, device or Internet connection, such as the IP address of your computer and/or Internet service provider, the date and time you access our Site, the Internet address of websites from which you come to our Site, the type of device you are using to access the Site, the Web browser and operating system you are using, and your movements and interactions on our Site. This data is generated and collected automatically, as part of the standard operation of the Site. Unless you also actively submit personal information to us, any information that is passively submitted typically does not allow us to identify you personally.

Cookies and Web Beacons. We may place cookies on users’ computers. Cookies can save data about individual users, such as the user's name, password, username, screen preferences, and the pages of a site viewed by the user. When the user revisits the website, we may recognize the user based on any cookies placed on their computer and customize the user's experience accordingly. For more information about our use of cookies, please see our Cookie Policy.

We may also use web beacons to track who has opened our e-mails (which you may receive if you request information from us using the Site). Web beacons are tiny graphic image files embedded in a website page that notify the home server (which can belong to the host website, a network advertiser, or some other third party) on a non-personally identifiable basis that some interaction has taken place. This notice may also result in a cookie being set on your device, as described above.

2. Use of Personal Data Collected.

We use personal information that we collect about you through our Site to respond appropriately to any inquiries you submit, provide you with, and maintain, secure and improve our Site, perform any contract between you and us, and comply with any legal obligations that apply to us. We also perform statistical analyses of the users of our Site to improve the content, design and navigation of the Site. In these cases, we use aggregate or statistical data that cannot reasonably be used to identify you.

3. Sharing of Information.

We do not share your personal information with others, except in the following circumstances and inaccordance with applicable law:

● With your consent;

● To our agents and service providers, who act on our behalf and under confidentiality agreements to deliver services, provide IT support, and help us fulfill the other purposes set forth above;

● To our affiliates and partners under confidentiality agreements who work with us to improve our and their services and business practices;

● As required by applicable law, including, without limitation, in response to any government or regulatory agency request, to cooperate with law enforcement investigations, or upon receipt of any court order; and

● To courts and public authorities to protect you, us, or third parties from harm, such as fraud.

4. Security Measures.

We take steps to protect personal information submitted via our Site and have implemented technical and administrative security features to help prevent the unauthorized release of or access to personal information we receive. Please note, however, that while we have endeavored to create a secure and reliable Site for users, the confidentiality or accuracy of any communication or material transmitted to/from us over the Internet cannot be guaranteed. You are responsible for the security of information that you transmit via the Internet.

5. Collection of Personal Data from Children.

We do not knowingly collect personal information from children under the age of 13, and we do not knowingly target the Site or any goods or services to such children.

6. Your Rights.

You may have rights under applicable privacy laws, including to access, correct, update, delete, block or limit our use of your personal information. To exercise any such rights, please contact us using the contact details below and clearly describe your request. If you are located in the United Kingdom or European Economic Area, please also see our  Supplemental EEA+ Privacy Statement below. If you are a resident of California, please also see our Supplemental California Consumer Privacy Act (CCPA) Privacy Statement.

7. Contacting Us

If you have any questions regarding this Privacy Statement, you may contact us by emailing privacy@medefield.com.

8. Effective Date and Changes to Privacy Statement.

We reserve the right to change this Privacy Statement. If we make a material change to how we collect, use, or disclose Personal Information, we will prominently post an updated Privacy Statement on our Site. Where required to do so by law, we may seek your prior consent to any material changes we make to this Privacy Statement. If you disagree with our Privacy Statement changes, you may discontinue using the Site.

Supplemental EEA+ Privacy Statement

European Union Regulation 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“EU GDPR”), requires Doctor’s Guide Publishing Limited as the data controller to provide additional and different information about its data processing practices to data subjects in the United Kingdom and European Economic Area (“EEA+”). If you are accessing the Site from the EEA+, this Supplemental European Online Privacy Statement applies to you in addition to the Medefield Privacy Policy.

Doctor’s Guide Publishing Limited’s GDPR-specific representative and data protection officer’s contact details are as follows: Dr. Sebastian Kraska, Marienplatz 2, 80331 Munich, Germany email@iitr.de.

1. Legal Bases for the Processing.

We process your personal data on several different legal bases, as follows:

Based on necessity to perform contracts with you (see Article 6(1)(b) of the EU GDPR):
When you access the Site, you form a contract with Medefield based on the applicable terms of use or terms of service. We need to process your personal data to discharge our obligations and enforce our rights in any such contract, and provide you with requested information.

Based on compliance with legal obligations (see Article 6(1)(c) of the EU GDPR):
We may need to process your personal data to comply with relevant laws, regulatory requirements and to respond to lawful requests, court orders, and legal process.

Based on our legitimate interests (see Article 6(1)(f) of the EU GDPR):
We process your personal data to generally improve our products, services and business practices.

Based on consent (see Article 6(1)(a) of the EU GDPR):
We process your personal data on the basis of your consent in various instances, such as with respect to cookies that are not strictly necessary. You may withdraw such consent at any time, without affecting the lawfulness of processing based on consent before such withdrawal.

2. Disclosures to affiliates.

In accordance with applicable law, Medefield may disclose your personal data to its affiliates who act as data controllers for the purposes of improving Medefield and their products, services and business practices. Please contact us at privacy@medefield.com for information about our affiliates and, if applicable, their GDPR-specific representative and data protection officer.

3. Personal Data Transfers outside of the EEA.

Some recipients of your personal data are located in the following country outside of the EEA for which the European Commission has issued adequacy decisions: Canada. In this case, the transfer is thereby recognized as providing an adequate level of data protection from a European data protection law perspective (pursuant to Article 45 of the EU GDPR).

Some recipients of your personal data are located in the following countries for which the European Commission has not issued an adequacy decision in respect of the level of data protection there: The U.S. (where the recipient is not Privacy Shield certified) and Mexico. By entering into appropriate data transfer agreements based on Standard Contractual Clauses (2010/87/EU and/or 2004/915/EC) as referred to in Article 46(5) of the EU GDPR or other adequate means, we have established that all such recipients will provide an adequate level of data protection and that appropriate technical and organizational security measures are in place to protect personal data against accidental or unlawful destruction, loss or alteration, unauthorized disclosure or access, and against all other unlawful forms of processing. Any onward transfer (including to our affiliates outside the EEA) is subject to appropriate onward transfer requirements as required by the applicable contract or law.

You can ask for a copy of such appropriate data transfer agreements by contacting us as set out at the bottom of this notice.

4. Data Retention.

We will delete, erase or anonymize your personal data within one month after your personal data is no longer necessary for us to provide you with any information or services you have requested, pursue any of the legitimate interests specified herein where the legitimate interest is not overridden by your fundamental rights or privacy interests, comply with any legal obligations to which we are subject, or defend any legal claim against us or support any legal claim made by us, including any potential appeal.

5. Data Subject Rights.

Under the conditions set out under applicable law (i.e., the EU GDPR), you have the following rights:

Right to withdraw your consent: If you have declared your consent regarding certain types of processing activities, you can withdraw this consent at any time with future effect. Such a withdrawal will not affect the lawfulness of the processing prior to the consent withdrawal.

Right of access: You have the right to obtain from us confirmation as to whether your personal data is being processed, and, where that is the case, to request access to the personal data. The access information includes, among other things, the purposes of the processing, the categories of personal data concerned, and the recipients or categories of recipients to whom the personal data have been or will be disclosed. You have the right to obtain a copy of the personal data undergoing processing. Subject to applicable law, we may charge a reasonable fee for copies, based on administrative costs.

Right to rectification: You have the right to obtain from us the rectification of inaccurate personal data concerning you. Depending on the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

Right to erasure: You have the right to ask us to erase your personal data to the extent it is not required for legally required purposes.

Right to restriction of processing: You have the right to request restriction of processing of your personal data, in which case, it would be marked and processed by us only for certain purposes.

Right to data portability: You have the right to receive your personal data which you have provided to us in a structured, commonly used and machine-readable format and you have the right to transmit the personal data to another entity without hindrance from us.

Right to object: You have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data by us and we can be required to no longer process your personal data. If you have a right to object and you exercise this right, your personal data will no longer be processed for such purposes by us. Exercising this right will not incur any cost. Such a right to object may not exist, in particular, if the processing of your personal data is necessary to take steps prior to entering into a contract or to perform a contract already concluded.

Right to Submit Complaints: You have a right to lodge a complaint with a supervisory authority.

Please note that these rights may be limited under the applicable national data protection law. To exercise your rights please contact us as stated below.

6. Your Choices.

You are not required to provide any personal data to Medefield, but if you do not provide any personal data to us, you may not be able to use or receive the Site. You can use the Site without consenting to cookies that are not strictly necessary; the only consequence is that the Site will be less tailored to you.

7. Contact Us.

For more information or to exercise your rights as described herein, please contact us at privacy@medefield.com.

Supplemental California Consumer Privacy Act Privacy Policy

In this Supplemental California Consumer Privacy Act Privacy Policy (“CCPA Privacy Policy”), we, Doctor’s Guide Publishing Limited, disclose information about our data processing practices as required by the California Consumer Privacy Act of 2018 (“CCPA”) and supplement the disclosures in our other privacy notices. We use the term “Services” to mean the websites, mobile applications and newsletters that we operate. This CCPA Privacy Policy is effective January 1, 2020.

I. Who and what information is subject to this CCPA Privacy Policy?

California residents are protected as “consumers” by the CCPA with respect to personal information. A number of statutory exceptions apply under the CCPA. As a result, this CCPA Privacy Policy does not apply to the following:

1. personal information reflecting a written or verbal communication or a transaction between the business and the consumer, where the consumer is a natural person who is acting as an employee, owner, director, officer, or contractor of a company, partnership, sole proprietorship, non-profit, or government agency and whose communications or transaction with the business occur solely within the context of the business conducting due diligence regarding, or providing or receiving a product or service to or from such company, partnership, sole proprietorship, non-profit, or government agency;

2. personal information that is collected by a business about a natural person in the course of the natural person acting as a job applicant to, an employee of, owner of, director of, officer of, medical staff member of, or contractor of that business to the extent that the natural person’s personal information is collected and used by the business solely within the context of the natural person’s role or former role as a job applicant to, an employee of, owner of, director of, officer of, medical staff member of, or a contractor of that business;

3. personal information that is collected by a business that is emergency contact information of the natural person acting as a job applicant to, an employee of, owner of, director of, officer of, medical staff member of, or contractor of that business to the extent that the personal information is collected and used solely within the context of having an emergency contact on file; and

4. personal information that is necessary for the business to retain to administer benefits for another natural person relating to the natural person acting as a job applicant to, an employee of, owner of, director of, officer of, medical staff member of, or contractor of that business to the extent that the personal information is collected and used solely within the context of administering those benefits.

II. How can an individual with a disability access this CCPA Privacy Policy?

Individuals who have a visual disability may be able to use a screen reader or other text-to-speech or text-to-Braille tool to review the contents of this document.

III. Supplemental CCPA Disclosures

We provide additional disclosures about consumer rights and our personal information handling practices in the preceding twelve months.

1. Right to Know About Personal Information Collected, Disclosed, or Sold


We describe here the personal information we generally collect, use, disclose and sell about California residents. You have the right to request that we disclose what personal information we collect, use, disclose and sell about you specifically (“right to know”). To submit a request to exercise the right to know, please submit an email request to privacy@medefield.com and include “California Request to Know” in the subject line. Please specify in your request the details you would like to know, including any specific pieces of personal information you would like to access.

We will ask that you provide certain information to verify your identity, such as a code sent to an email address we may have on file for you. If you have a password-protected account with us, we may verify your identity through our existing authentication practices for your account. The information that we ask you to provide to verify your identity will depend on your prior interactions with us and the sensitivity of the personal information at issue. We will respond to your request in accordance with the CCPA. If we deny your request, we will explain why.

2. Our Personal Information Handling Practices in the Preceding 12 Months


We have set out below the categories of personal information we have collected about California residents in the preceding 12 months and, for each category of personal information collected, the categories of sources from which that information was collected, the business or commercial purposes for which the information was collected, and the categories of third parties with whom we shared the personal information.

Category of Personal Information

We collected such personal information for the following purposes:

We collected such personal information from the following categories of sources:

We shared such personal information with the following categories of third parties:

Identifiers such as a real name, postal address, unique personal identifier, online identifier, Internet Protocol address, email address or other similar identifiers.

● To respond appropriately to any inquiries you submit;

● Provide you with, and maintain, secure and improve our Site;

● Perform any contract between you and us;

● Comply with any legal obligations that apply to us. 

● Directly from the consumer;

● Cookies and Web Beacons.

● Our agents and service providers, who act on our behalf and under confidentiality agreements to deliver services, provide IT support, and help us fulfill the other purposes set forth above;

● Our affiliates and partners under confidentiality agreements who work with us to improve our and their services and business practices.

Any categories of personal information described in subdivision (e) of Section 1798.80: “Personal information” means any information that identifies, relates to, describes, or is capable of being associated with, a particular individual, including, but not limited to, his or her name, address, telephone number, education, employment, employment history.

Same as above

Same as above

Same as above

Internet or other electronic network activity information, including, but not limited to, search history, and information regarding a consumer’s interaction with an Internet website, application, or advertisement.

Same as above

Same as above

Same as above

Electronic or similar information.

Same as above

Same as above

Same as above

Category of Personal Information

Identifiers such as a real name, postal address, unique personal identifier, online identifier, Internet Protocol address, email address or other similar identifiers.


We collected such personal information for the following purposes:

● To respond appropriately to any inquiries you submit;
● Provide you with, and maintain, secure and improve our Site;
● Perform any contract between you and us;
● Comply with any legal obligations that apply to us.

We collected such personal information from the following categories of sources:

● Directly from the consumer;
● Cookies and Web Beacons.

We shared such personal information with the following categories of third parties:

● Our agents and service providers, who act on our behalf and under confidentiality agreements to deliver services, provide IT support, and help us fulfill the other purposes set forth above;

● Our affiliates and partners under confidentiality agreements who work with us to improve our and their services and business practices.

Category of Personal Information

Any categories of personal information described in subdivision (e) of Section 1798.80: “Personal information” means any information that identifies, relates to, describes, or is capable of being associated with, a particular individual, including, but not limited to, his or her name, address, telephone number, education, employment, employment history.


We collected such personal information for the following purposes:

● To respond appropriately to any inquiries you submit;
● Provide you with, and maintain, secure and improve our Site;
● Perform any contract between you and us;
● Comply with any legal obligations that apply to us.

We collected such personal information from the following categories of sources:

● Directly from the consumer;
● Cookies and Web Beacons.

We shared such personal information with the following categories of third parties:

● Our agents and service providers, who act on our behalf and under confidentiality agreements to deliver services, provide IT support, and help us fulfill the other purposes set forth above;

● Our affiliates and partners under confidentiality agreements who work with us to improve our and their services and business practices.

Category of Personal Information

Internet or other electronic network activity information, including, but not limited to, search history, and information regarding a consumer’s interaction with an Internet website, application, or advertisement.


We collected such personal information for the following purposes:

● To respond appropriately to any inquiries you submit;
● Provide you with, and maintain, secure and improve our Site;
● Perform any contract between you and us;
● Comply with any legal obligations that apply to us.

We collected such personal information from the following categories of sources:

● Directly from the consumer;
● Cookies and Web Beacons.

We shared such personal information with the following categories of third parties:

● Our agents and service providers, who act on our behalf and under confidentiality agreements to deliver services, provide IT support, and help us fulfill the other purposes set forth above;

● Our affiliates and partners under confidentiality agreements who work with us to improve our and their services and business practices.

Category of Personal Information

Electronic or similar information.


We collected such personal information for the following purposes:

● To respond appropriately to any inquiries you submit;
● Provide you with, and maintain, secure and improve our Site;
● Perform any contract between you and us;
● Comply with any legal obligations that apply to us.

We collected such personal information from the following categories of sources:

● Directly from the consumer;
● Cookies and Web Beacons.

We shared such personal information with the following categories of third parties:

● Our agents and service providers, who act on our behalf and under confidentiality agreements to deliver services, provide IT support, and help us fulfill the other purposes set forth above;

● Our affiliates and partners under confidentiality agreements who work with us to improve our and their services and business practices.

3. Disclosures of Personal Information; No Sale

Over the preceding 12 months, we disclosed certain categories of California residents’ personal information to the categories of third parties as shown in the table above. We do not and will not sell California residents’ personal information. We do not sell the personal information of minors under 16 years of age without affirmative authorization.

4. Right to Request Deletion of Personal Information


You have a right to request the deletion of personal information that we collect or maintain about you. To submit a request to delete personal information, please submit an email request to privacy@medefield.com and include “California Request to Delete” in the subject line. Please specify in your request the personal information about you that you would like to have deleted, which can be all of your personal information as required by the CCPA.

We will ask that you provide certain information to verify your identity, such as a code sent to an email address we may have on file for you. If you have a password-protected account with us, we may verify your identity through our existing authentication practices for your account. The information that we ask you to provide to verify your identity will depend on your prior interactions with us and the sensitivity of the personal information at issue. Once we have verified your identity, we will ask you to confirm that you wish to have your personal information deleted. Once confirmed, we will respond to your request in accordance with the CCPA. If we deny your request, we will explain why.

5. Right to Opt-Out of the Sale of Personal Information


You have the right to opt-out of the sale of your personal information by a business. We do not, and will not, sell your personal information.

6. Right to Non-Discrimination for the Exercise of a Consumer’s Privacy Rights


You may not be discriminated against because you exercise any of your rights under the CCPA.

7. Authorized Agent


You can designate an authorized agent to make a request under the CCPA on your behalf if:

● The authorized agent is a natural person or a business entity registered with the Secretary of State of California; and

● You sign a written declaration that you authorize the authorized agent to act on your behalf.

If you use an authorized agent to submit a request to exercise your right to know or your right to request deletion, please have the authorized agent take the following steps in addition to the steps described in Sections 1 and 4 above:

● Mail a certified copy of your written declaration authorizing the authorized agent to act on your behalf to privacy@medefield.com; and

● Provide any information we request in our response to your email to verify your identity. The information that we ask you to provide to verify your identity will depend on your prior interactions with us and the sensitivity of the personal information at issue.

If you provide an authorized agent with power of attorney pursuant to Probate Code sections 4000 to 4465, it may not be
necessary to perform these steps and we will respond to any request from such authorized agent in accordance with the
CCPA.

8. Contact for More Information


If you have questions or concerns regarding our Privacy Policy or practices, you may email us at privacy@medefield.com.

P\S\L Group Employment Candidate Privacy Statement

Last updated: 2020

Thank you for your interest in employment opportunities with us.

This Privacy Statement describes how we, the P\S\L Group entity that receives your employment application, will collect, process and use the personal data you submit when applying for a position with the P\S\L Group family of companies (the “P\S\L Group Family”). If you are submitting your application via a P\S\L Group Family website, the P\S\L Group entity that receives your employment application is identified in the Privacy Notice shown on the website through which you are submitting your application. A list of relevant P\S\L Group Family entities and their respective contact information can be provided upon written request to the email address at the end of this statement.

In this Privacy Statement, “personal data” means any information that identifies you, or could reasonably be used to identify you. If you are located in the United Kingdom or European Economic Area (collectively, “EEA+”), please also see our Supplemental EEA+ Employment Candidate Privacy Statement below.

What Information Should be Submitted?

Resumes/CVs should include information relevant to your employment history and education (degrees obtained, places worked, positions held, relevant awards, and so forth). If you provide information about others (e.g., reference contact details), please first ensure you have informed them that you will be providing their information and that they are happy for you to provide it to us.

Generally, we recommend that you do not disclose sensitive personal characteristics (e.g., gender, height, weight, religion, philosophical or political beliefs, financial data, or age) in your resume/CV or any materials you submit in support of your application.

Any misleading, false or willful omission of relevant information may be sufficient reason for refusal of employment, or suspension or dismissal from employment. Please submit only accurate information.

What Personal Data Do We Process?

We will collect, process and use the following types of personal data which you provide as part of your initial submission or otherwise make available to us as part of the application process:

Identification information, such as your name, date and place of birth, and address;

Experience information, such as education and work experience, contact details of your former/current employer, information about your educational background, your work experience and other experience; and

Other information you submit, such as the information you provide in an application form, CV or resume or public profile you share with us.

If your application progresses, we may also collect and process the following:

Information collected as part of the interview process, such as notes taken from your interview;

Background check information, such as information obtained through reference checks, subject to any further permissions or notifications required by applicable law; and

Information required to initiate employment, such as proof of eligibility to work in country (e.g., a passport or visa), tax information, bank account information, benefits eligibility information and other information you provide for the purposes of
starting employment or performing an employment contract.

For What Purposes Do We Process Your Personal Data?

In summary, we will collect and use the personal data you provide to process your application for employment and comply with statutory obligations we have in relation to your application. Your personal data will be used and disclosed only for the legitimate business purposes of administering and evaluating your application and completing the on-boarding/new hire process, should you be offered and accept a position with us.

We will use your personal data for a variety of reasons linked to processing your application as set out below:

Administering and processing your application, including your identification, experience and other information you submit and, if your application progresses, any interview information and background check information;

Determining your suitability for the role for which you have applied or for similar roles within the P\S\L Group Family, including your identification, experience and other information you submit and, if your application progresses, any interview information and background check information;

Conducting background checks as part of your application, subject to applicable law, including your identification, experience and other information you submit and, if your application progresses, any interview information and background check information; and

Complying with applicable laws and employment-related requirements, including identification information and information required to initiate employment, for purposes such as confirming ability to legally work, setting up payroll, withholdings and benefits, and complying with statutory reporting requirements.

Who, Other than P\S\L Group, may Access Your Personal Data?

Your personal data may be shared with the following parties as necessary for the above purposes:

Other P\S\L Group Family companies: P\S\L Group Family companies share human resources and management decisions in certain circumstances, and we may transfer your personal data to other P\S\L Group Family entities as necessary to ensure that any decision made with respect to your application reflects the input of all appropriate internal stakeholders and takes into account the internal forecasting, planning and other interests of all relevant P\S\L Group Family companies. We also share your personal data with other P\S\L Group Family entities to monitor and assure compliance with applicable policies and procedures and applicable laws. P\S\L Group Family entities only process your personal data for the purposes outlined in this paragraph.

Third-party service providers: Our service providers may carry out instructions relating to IT hosting services or similar functions, recruitment or workforce administration. Where required, they will be subject to contractual obligations to implement appropriate technical and organizational measures to safeguard personal data, and to process it only as instructed.

Regulators, authorities and other recipients: These parties include courts and other public authorities, independent external advisers and internal compliance and investigation teams.

Only authorized P\S\L Group Family personnel (talent acquisition, human resources, legal, and appropriate managers) will have access to your personal data for the legitimate business purposes described in this Privacy Statement.

How Long is Your Personal Data Retained?

P\S\L Group Family entities will retain personal data no longer than is necessary to carry out the processing purposes described in this Privacy Statement and/or as required by applicable law. If you are offered and accept an employment position with us, the personal data we collected about you during the recruitment process will form part of your employee file and be subject to a separate Privacy Statement.

We may, with your consent, and also subject to different retention requirements under any applicable law, retain your information after the recruitment process is complete for a period of 1 year to contact you about potential future opportunities. We will delete your personal data when we no longer need it for the purposes outlined herein.

What Privacy Rights Do You Have?

You may have rights under applicable privacy laws, including to access, correct, update, delete, block or limit our use of your personal information. To exercise any such rights, please contact us using the contact details below and clearly describe your request. If you are located in the United Kingdom or European Economic Area, please also see our Supplemental European Privacy Statement below. If you are a resident of California, please also see our Supplemental California Consumer Privacy Act (CCPA) Privacy Notice.

Contact Us

If you have questions or comments about how we will use your personal data, please contact privacy@medefield.com.

Supplemental EEA+ Employment Candidate Privacy Statement

This Supplemental European Employment Candidate Privacy Statement describes how the P\S\L Group entity that received your application will collect, process and use the personal data of candidates in the UK and EEA (collectively, the “EEA+”). References below to the “GDPR” are to the European Union General Data Protection Regulation 2016/679.

What Are the Legal Justifications for the Processing of Your Personal Data?

P\S\L Group Family entities process any personal data that you provide during the recruitment process to comply with applicable legal obligations, pursuant to GDPR Art. 6(1)(c), and to pursue legitimate interests, including to evaluate your credentials to determine whether to hire you and assure compliance with applicable policies and procedures and applicable laws, pursuant to GDPR Art. 6(1)(f).

How Is Personal Data Protected In the Context of International Data Transfers?

Some recipients of your personal data located outside of the EEA+ are located in the following country for which the European Commission has issued adequacy decisions, namely: Canada. In each case, the transfer is thereby recognized as providing an adequate level of data protection from a European data protection law perspective (GDPR Art. 45).

Some recipients of your personal data are located in countries for which the European Commission has not issued an adequacy decision in respect of the level of data protection there, namely: The U.S. (where the recipient is not Privacy Shield certified) and Mexico. By entering into appropriate data transfer agreements based on Standard Contractual Clauses (2010/87/EU and/or 2004/915/EC) as referred to in GDPR Art. 46(5) or other adequate means, we have established that all such recipients will provide an adequate level of data protection and that appropriate technical and organizational security measures are in place to protect personal data against accidental or unlawful destruction, loss or alteration, unauthorized disclosure or access, and against all other unlawful forms of processing. Any onward transfer (including to our affiliates outside the EEA+) is subject to appropriate onward transfer requirements as required by applicable law.

You can ask for a copy of such appropriate data transfer agreements by contacting us as set out at the bottom of this Privacy Statement.

What Are Your Rights In Respect of Your Personal Data?

Under the conditions set out under applicable law (i.e., the EU GDPR), you have the following rights:

Right to withdraw your consent: If you have declared your consent regarding certain types of processing activities, you can withdraw this consent at any time with future effect. Such a withdrawal will not affect the lawfulness of the processing prior to the consent withdrawal.

Right of access: You have the right to obtain from us confirmation as to whether your personal data is being processed, and, where that is the case, to request access to the personal data. The access information includes, among other things, the purposes of the processing, the categories of personal data concerned, and the recipients or categories of recipients to whom the personal data have been or will be disclosed. You have the right to obtain a copy of the personal data undergoing processing. Subject to applicable law, we may charge a  reasonable fee for copies, based on administrative costs.

Right to rectification: You have the right to obtain from us the rectification of inaccurate personal data concerning you. Depending on the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

Right to erasure: You have the right to ask us to erase your personal data to the extent it is not required for legally required purposes.

Right to restriction of processing: You have the right to request restriction of processing of your personal data, in which case, it would be marked and processed by us only for certain purposes.

Right to data portability: You have the right to receive your personal data which you have provided to us in a structured, commonly used and machine-readable format and you have the right to transmit the personal data to another entity without hindrance from us.

Right to object: You have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data by us and we can be required to no longer process your personal data. If you have a right to object and you exercise this right, your personal data will no longer be processed for such purposes by us. Exercising this right will not incur any cost. Such a right to object may not exist, in particular, if the processing of your personal data is necessary to take steps prior to entering into a contract or to perform a contract already concluded.

Right to Submit Complaints: You have a right to lodge a complaint with a supervisory authority.

Please note that these rights may be limited under the applicable national data protection law. To exercise your rights please contact us as stated below.

Contact Us

For more information or to exercise your rights as described herein, please contact us privacy@medefield.com.

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